Card production in Welcome Access
In Welcome Access, we design a single template (HTML + background images) and print physical access badges directly from the same interface. Cards are produced on a card printer (for example HID FARGO DTC4500e, direct-to-card, 300 dpi). The standard size is CR80 (85.6 × 54 mm) — approximately 1012 × 638 px at 300 dpi.
Direct-to-card printers cover almost the entire surface (“edge-to-edge”), but a very thin white border may occur.
Who is this guide for?
This article is for designers creating card/badge artwork. You deliver clean background images (PNG/JPG) without variable text or images, in the correct size and resolution.
Variables such as name, title, company, and profile photo are injected by Welcome Workdays at print time.
Design considerations
Best practice | What to avoid |
Deliver CR80 layouts in 300 dpi, background as PNG/JPG without text/variables | Use thin borders or precise “hairline” lines near the edge (they often look uneven) |
Design in CMYK (not RGB) for predictable colours | Expect 100% “over-the-edge” coverage from direct-to-card printers (a small border may remain) |
Keep a safe area: at least 3 mm / 0.125" inside the edge for all text/logos | Use very fine design elements, textures, or patterns (e.g. dots or “faded” backgrounds) — these rarely print well on card printers |
Add matching bleed where relevant |
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Profile photo – users in Welcome Workdays
Users upload their own profile photos. Important to know for card design:
Format: 4:3 (height 4, width 3)
The face should fit within a circle and fill the entire area
We do not remove backgrounds, so design should assume a plain/light background
Guidance given to users
Must fit the 4:3 format
White/light background
Full face clearly visible, facing forward, eyes open, no sunglasses
Variables available in templates
When setting up an HTML template, the following data can be pulled from Welcome Workdays:
User:
{{userFirstName}}{{userLastName}}{{userFullName}}{{employeeId}}{{jobTitle}}{{profilePhoto}}
Company:
{{companyName}}{{companyLogo}}
Background:
{{backgroundImageFront}}{{backgroundImageBack}}
Do you need help?
Chat with us via the AI chatbot at the bottom right of the screen, or send an email to support@welcomeworkdays.com.