High-level description
A digital, self-service, and user-friendly solution for booking meeting rooms in non-exclusive areas of the building. All registered users will be able to book meeting rooms based on availability and rules set by the building administrator and possibly the company administrator.
How it Works
Creation and Maintenance of Meeting Rooms
The building administrator sets up the conditions and settings for meeting rooms, including price, exclusivity, and equipment in the meeting rooms.
Booking
End Users
Users utilize the portal to book/reserve meeting rooms. A confirmation of the reservation is sent to the user via email.
Building Administrator
The building administrator can manually book meeting rooms on behalf of other users and can also make recurring bookings. The building administrator also has the ability to view and plan meeting room operations, as well as move meeting room bookings with a copy sent to the original booker.
Booking Information
Meeting rooms can be displayed on information screens through a dedicated data stream (via API). Any meeting room panels can also display booking information.
Roles and Responsibilities
Role | User | Company Administrator | Building Administrator |
Description | End User | Administrator for a company | Administrator for a building |
Responsibility | Makes reservations | Assigns roles to users to book on behalf of the company | Sends completed bookings to billing |
Visibility | Own reservations |
| All reservations |
Functional Matrix
Function | Description |
Automatic Pre-search | The system automatically shows available meeting rooms for the following hour |
Booking of Meeting Rooms with Company Payment | Users with rights to book on behalf of their company can do so and receive an invoice |
Booking of Meeting Rooms with Manual Payment | Users without a prior agreement can book and receive an invoice manually |
Cancel Bookings | Bookings that have not been activated can be canceled |
Search for Available Meeting Rooms Based on Parameters | Searches can be conducted based on the number of seats, time period, and duration |
Do you need help?
Chat with us via the AI chatbot at the bottom right of the screen, or send an email to support@welcomeworkdays.com.