How to pre-register a visit?
Login to app.welcomeworkdays.com.
Go to Company
Go to Visitors
Go to the Preregistrations tab and click the Create preregistration button
Important: If you can't find the menu items, check that visitor registration is enabled in Company Settings.
Fill in the New preregistration details:
Event name (required) — Enter the name of the event (minimum 5 characters)
Date and time (required) — Select the date and time of the event
Instructions (optional) — Write a short message to attendees, for example where in the building the event is taking place. This will be sent by SMS to attendees
Send arrival notification at (optional) — Choose whether you want to receive a notification for the first and last person in the group, or a notification for every person who arrives
Add attendees (required)
Enter name and phone number (required)
The phone number identifies attendees on arrival so they don't need to fill in their information again
You can also upload the attendee list by clicking Upload attendees
Invite and save the registration: Once all attendees have been added, save the event by clicking "Invite x attendees". All attendees will receive information by SMS at 07:00 on the day of the event. You will see it in the overview of pre-registered events.
What happens after registration?
SMS notification to attendees: Attendees will receive an SMS with information about the event.
On the day of arrival: At the visitor registration kiosk (iPad in reception), visitors will see a list of available events.
Attendees select the company they are visiting
Attendees select the event they are attending
Attendees enter their phone number for quick check-in
Integrated access system
If the building uses integrated access control with Welcome Visit, an access code is automatically generated for attendees. The code is sent by SMS immediately when the visitor registers their arrival at the building. The host does not need to approve each individual visit in order to send the code.
Track arrivals
Based on what you selected in step 4 during registration, you will receive a notification either when the first and last attendee arrives, or when each individual guest arrives.
To see the full overview:
Log in to the Welcome Workdays portal
Get an overview of who has checked in and which attendees are registered
Editing an event
If you want to edit notifications or attendees, you can do this by clicking Edit under Pre-registration
If you want to change the time or message, the event must be deleted and recreated with the correct information
Benefits of pre-registration
Faster check-in for visitors
Less manual work for reception
A better experience for your guests
Do you need help?
Chat with us via the AI chatbot at the bottom right of the screen, or send an email to support@welcomeworkdays.com.